Microsoft Planner vs Trello

September 10, 2019

Inner Navigation

Bottom line: Which one is better?

Bottom line: Trello is better

The reason why Trello is considered a better project management solution when we compare Microsoft Planner vs Trello is that it is a web-based project management and collaboration tool that is based on Kanban-like lists, offers discussion forum and document sharing by means of card sharing.

Microsoft Planner vs Trello: FEATURES

Microsoft Planner is an online tool that allows member teams to create plans, organize, assign and collaborate on specific tasks, set deadlines, chat with other colleagues so as to remain up to date with the progress of the task. Team members can as well upload and share files. It also allows the manager track the progress of his team about the tasks and gets updates of new developments of the project through mails.

Microsoft planner is a project scheduling and task management tool that features a Kanban board that handles simple task management linked with ad-hoc projects and teams for team members to work as a group on the given board while updating tasks. Microsoft provides a lightweight task organisation for a team.

On the other hand, Trello is a solution fully designed and dedicated to being a Kanban board whereby the user can create ‘cards’ to move between various columns. It is project management software that allows users to organize their tasks by the use of Kanban boards, lists, cards and other productivity tools. The team members have the ability to use the simple platform to collaborate and work on various projects.

Trello Power-Ups add additional functionality to your boards and you can add buttons to your boards, display previews of attachments on ‘cards’ and much more. Other power-ups add a calendar view, google drive, Notejoy and voting to customize your project and do a lot more.

Bottom line: Trello is better.

Microsoft Planner vs Trello: WORK MANAGEMENT

Microsoft planner basically is a solution that has a user-friendly interface and available to users with an Office 365 work or school subscription. You can create a new plan, name it, select those who can see it (public or private) and then add descriptions. Once the plan is created, a task can be added to the To-do list or bucket. Each task can have a multiple details that might include an individual assigned to the task, a checklist, links, photos, files, team discussions, progress, start and due dates, preview features as well as label.

Microsoft planner is compatible with most platforms, has charts view that gives a quick and colourful overview of the progress of the plan. In addition, they can use group by and filter options to see the progress of the task.

On the other hand, Trello is a platform whereby your team can create can create boards from the main dashboard or boards tab and then name each board to the suitability of your project. You can then add ‘to do’, ‘doing’ and ‘done’ tasks which can be scheduled for specific later dates and times. The Trello cards can be filtered with colored labels which can then be set for certain times. In addition, the privacy filters can be set to private, public or team.

Bottom line: Trello is better

Microsoft Planner vs Trello: COLLABORATION

Microsoft planner has a task management application that has My Tasks view that has a list of all the user’s tasks and their status on all plans. Due to built-in visibility, every team member reads and responds to comments within the task, in Outlook, Outlook groups, teams and many more. They can also attach files, schedule events in the calendar and capture and organize meeting notes.

Trello on the other hand is designed to suit teams whereby users can invite people to their boards through a button at the top. Each member is identified by an icon with their profile picture or initials showing the member who is there. Trello has a limited integration library that includes Google Drive, JIRA and slack, and its API allows developers to create their own.

Bottom line: Trello is better.

Microsoft Planner vs Trello: PRICING

Microsoft Planner pricing is offered in the office 365 business essentials plan for $5 per user per month having annual commitment and office 365 business premium plan at $12.50 per user per month with annual commitment.

Trello pricing include Business class which costs $9.99 per user per month when paid annually and has everything from free plan plus unlimited power-ups, attach files up to 250MB, full user permission management, custom board backgrounds and stickers and priority email support.

Enterprise plan goes for $20.83 per user per month when paid annually and includes everything business plan has plus single sign-on, 2-factor authentication, personalized on boarding assistance, priority email and phone support, file encryption, intrusion detection, custom security review and enhanced SLA.

Bottom line: Trello is better.


In this review of Trello vs Microsoft Planner, Trello is better as it has great features.